TPAC 2012:

Lyon, France29 October to 2 November 2012

TPAC —the W3C Combined Technical Plenary / Advisory Committee Meetings Week— brings together W3C Groups, the Advisory Board, the TAG and the Advisory Committee for an exciting week of coordinated work.

Need Help? Please mail w3t-tpregister@w3.org, and someone will assist you.

Week at a Glance

• Group Meetings: Monday, Tuesday, Thursday, Friday. See the detailed schedule and list of registrants.
• Developer meetup at Lyon City Hall: Monday evening
• Plenary Day: Wednesday
• AC Sessions: Tuesday afternoon, Thursday morning

	Monday (29 Oct)	Tuesday (30 Oct)	Wednesday (31 Oct)	Thursday (1 Nov)	Friday (2 Nov)
Morning	Groups	New AC Rep Breakfast (7:15-8:45) Groups	Plenary Day for AC, Chairs, group participants, AB, TAG, Offices staff, Team (agenda)	Groups, AC Session	Groups
Afternoon	Groups	Groups, AC Session	Plenary Day for AC, Chairs, group participants, AB, TAG, Offices staff, Team	Groups	Groups
Evening	Developer Meetup at Lyon City Hall (18:30-22:00)	AC Dinner for AC, Chairs, AB, TAG, Offices staff, Team	Plenary Reception for AC, Chairs, group participants, AB, TAG, Offices staff, Team

Participation Policies and Recommendations

The following participation policies and recommendations are intended to promote participation while ensuring that meeting chairs have the tools necessary to run their meetings effectively.

Plenary Participation

Participation in the Technical Plenary is open to participants in good standing in a W3C Group (including Working Group, Interest Group, Business Group, and Community Group), Advisory Committee Representatives, the TAG, the Advisory Board, Offices Staff and Team.

Group Meeting Participation

You must be a participant in a W3C Working Group, Interest Group, or Business Group; the Advisory Committee Representative of a W3C Member organization; TAG or AB participation; Offices staff or Team; or an Invited Guest in order to be eligible to register for and attend these meetings.

Group Meeting Observers

Anyone eligible as described above may request multiple meetings to observe provided there is an attendance checkbox. Observer attendance is at the Chair's discretion. The group Chair will inform you if adminission is granted. Chairs have wide latitude to grant or reject requests based on space considerations, confidentiality, and the ability to conduct the business of the group. Please contact the WG or IG Chair for information about the participation policy (see Member-only Chair contact information).

Suggestion: Secure permission to attend a meeting as an observer before making any travel plans.

Advisory Committee Discussion Session Participation

Participation in the Tuesday and Thursday portions of the Advisory Committee Meeting is open to one Advisory Committee representative from each Member organization. If an Advisory Committee Representative cannot attend the meeting, an alternative may be sent instead. See section 2.1.3.2 of the Process Document for more information about Member participation.

The Advisory Board, the TAG, Chairs, Offices staff and Team members are encouraged to attend the AC discussion sessions.

Advisory Committee Meeting and Dinner Attendance

These events are open only to a limited group: one AC Representative per organization, Group Chairs, Advisory Board, TAG, Offices staff and Team.

Registration and Registration Fees

Registration is a two-step process:

1. Completing the registration form. Chairs, please see the Member-visible Registration List by Groups.
2. Paying a registration fee via a payment system

We will accept walk-ins, space-permitting. We reserve the right to refuse walk-ins if we believe it will have a negative impact on meeting space or meals. We strongly advise people against making flight arrangements if they have not already registered.

Registration Fees

A daily fee helps W3C offset the cost of these meetings. The fee applies to anyone who is attending meetings, whether as a participant or as an observer, Monday through Friday with the following exceptions:

• No payment is required for employees of Sponsors of the meeting: Adobe, Google, Microsoft, and Sony.
• If you are an AC Rep and on Tuesday you plan to attend only the dinner (and not the afternoon session), you do not need to pay the fee for Tuesday.

Fee Amount

The per person, per day fees are as follows:

• €45 until the close of registration (16 October 2012)
• €135 after the close of registration (for walk-ins)

Practical note: Our payment system is set up so that after the close of registration, we only accept payments of €135, even for those who have registered before the deadline. Thus, we encourage you to register and make payments at the same time, before the close of registration.

Payment System

Please use one of the following to send a payment. Note: We use PayPal for collecting registration payments, but you do not need a PayPal account to use the payment system. PayPal accepts major credit cards.

• I have a W3C account and wish to pay
• I do not have a W3C account and wish to pay

You will receive a receipt if payment was successful. If you experience problems with the registration page, please contact w3t-tpregister@w3.org.

Cancellation and refund policy

• Cancellations and requests for refunds must be received by 17:00 ET on 16 October 2012. Refund requests will not be honored after that time.
• Refunds are subject to a €12 service charge.
• Contact w3t-tpregister@w3.org to cancel your registration and request a refund.

Venue: Cité Centre de Congrès de Lyon

Map of Center. See also Evacuation plan

Accommodations

Please note that no block booking has been made. It is strongly recommended to make hotel reservations as soon as possible as there will be other meetings at the conference center. Fares below are subject to availability.

See suggestions below and the hotels wiki (and add your own info, if you'd like, for hotels options.). There are many other hotels nearby at different prices ranges.

There are three hotels housed within the conference center (1-2 minutes from the conference): the Hôtel de la Cité Concorde, the Hilton Lyon, and the Temporim Cité Internationale.

Hôtel de la Cité Concorde 4*

Cité Internationale
22 quai Charles de Gaulle
69006 Lyon
Tel. : +33 4 78 17 86 86
Fax: +33 4 78 17 86 99
hoteldelacite@concorde-hotels.com

Fares have been negotiated with Hotel de la Cité Concorde 4*
Single room: €139
Double room: €159
City tax: €1.65/day
American buffet breakfast and wifi are included in the price of the room.

Please fill in and send the booking form directly to the hotel by email at hoteldelacite@concorde-hotels.com or by fax at +33 4 78 17 86 99

Hilton Lyon 4*

Cité Internationale
70 quai Charles de Gaulle
69463 Lyon
Tel: +33 4 78 17 50 50
Fax: +33 4 78 17 52 52

For more information about the Hilton Lyon, you may request an "eBrochure" from the Hilton site by entering Lyon. (Apologies; there does not seem to be a persistent URI for the brochure.)

Please book your room through the online booking system Fares will be subject to availibility.

Temporim Cité Internationale 3* apartment hotel

Cité Internationale
35 quai Charles de Gaulle
69006 Lyon
Tel : +33 4 37 47 57 67
Fax: +33 4 37 47 58 68
temporim-lyoncite@alliade.com

Description of the apartment hotel and fares.

Find a Hotel through the Lyon Tourist Office

The Lyon Tourist Office online booking system lists several hotels.

• To choose a hotel near the congress center, select "Cité Internationale District"
• For a hotel near Part Dieu train station: select "Lyon Part Dieu Area"
• Hotels in the "City Center" are 15 minutes from the Cité Internationale-Centre de Congrès by public transportation

Transportation

Lyon Airport (Saint-Exupéry)

Lyon Saint Exupéry is the closest international airport to the meeting site. The "Cité Centre de congrès de Lyon" is located about 25 kilometers from the airport.

Buses from Lyon airport to city center

The Rhônexpress service will be suspended from 6 October to 11 November 2012. There will be replacement buses for travelling to Saint Exupéry airport to Lyon Part-Dieu train station and back.
The service is available from 4:30 to 0:40, every 15 or 30 minutes. The trip takes 40 minutes during normal traffic and 60 minutes during rush hour.
Departure and arrival at Saint-Exupéry airport are in front of the TGV train station entrance. Please follow the Rhônexpress signs to find the replacement buses.
Departure and arrival at Lyon part-Dieu Villette are on "place de Francfort", close to the Rhônexpress train station entrance.

A one way ticket costs €9. (Note that Rhônexpress passes and tickets are not accepted on Saint Exupéry Airport - Lyon Part Part Dieu replacement buses).
With your ticket to use the Saint-Exupéry-Lyon Part-Dieu airport bus replacement service, you may also travel on the TCL network by purchasing a ticket for 1.40€ (instead of 1.60€ at full price)

See the TCL website for further information.

From the Lyon Part-Dieu train station you can reach easily the conference center by using the C1 Trolleybus line as indicated below.

Taxi from Lyon airport to conference center

Taxi fares will cost around €50 during the day (07:00-19:00) and €80 at night (19:00-07:00), Sundays and holidays. The travel time between the airport and the conference center is around 30-40 minutes.

See the taxi wiki (and add your own info, if you'd like) for options for sharing rides.

Trains

Lyon is 2 hour from Paris and Paris Charles de Gaulle Airport via high speed train. (Connexion every hour, or half an hour). The recommended stop in Lyon is "Lyon Part-Dieu".

Lyon Public Transportation

The public transportation (metro, bus, trolleybus) tickets can be purchased at automatic ticket dispensers, directly in the buses or trolleybus (change is needed) or at the TCL sales offices: outside Gare Part-Dieu station (Monday-Friday: 7:30-19:00, Saturday: 9:00-18:00).

Further information available on TCL, Lyon public transportation, web site.

Trolleybus from Lyon Part-Dieu train station to conference center

The Lyon Part-Dieu train station is 10 minutes from the congress center by trolleybus (see map). Take C1 Line from stop "Gare Part-Dieu Vivier Merle" to stop "Musée d'Art Contemporain".

A one way ticket costs €1.60 ("Ticket à l'unité", see other range of tickets). To reach the trolleybus stop from the train station, follow the "C1 line" signs.

Buses from other parts of the city of Lyon to conference center

The Bus line n°C5 links the "Cité Centre de congrès de Lyon" to Lyon City Center in 15 minutes (stop "Musée d'Art Contemporain").

Useful Information

Internet Access: Wireless Internet access only will be available during the week. The wireless network name (SSID) is "W3C".

IRC: There will be an IRC channel used for both taking meeting minutes and for submission of questions from AC Members who are unable to attend the meeting in person. Details will be supplied in an email message to the AC.

Power: 220 V, 50Hz, Europe Standard outlets. Power outlets will be provided at all seats in the meeting room.

Currency: Euro. (You may use OANDA Currency Converter.)

Weather: You may refer to wunderground.com for Lyon weather.

Getting Around

• "Discover Lyon" page on the W3C Wiki
• Lyon Tourist Office
• Google maps
• TCL - Lyon Public transportation